Stotesbury
The Stotesbury Cup Regatta will take place May 16 - May 17 2025 in Philadelphia PA on the Schuylkill River. Visit the Stotesbury Cup Regatta website to learn more about this event. See the Information Night Slides for more details about the logistics.
Important Dates:
- Wednesday, April 30 (7:30-9:00 p.m., Cafeteria) - Forms Turn-In night. Please bring the forms highlighted in yellow in the Forms Packet to this event. Please note that we will be accepting payment for Stotes via check.
- Wednesday, May 14 (7:30-9:00 p.m.) - Luggage Check night. Please bring your athlete's luggage and final forms highlighted in green in the Forms packet to this event. This includes medication permissions, both prescription and OTC, so please ensure that you have the requisite doctor sign-off for any prescription medications.
- Thursday, May 15 - The team departs for Stotes. We will depart from WSHS Thursday morning and go straight to the river to practice before checking in to the hotel.
- Friday, May 16 - Stotes Time Trials for qualification to row in Saturday Finals. Parents: If you only have one day that you can attend Stotes, this is the day you are most likely to see your athlete on the water.
- Saturday, May 17 - Finals for Stotes and return to WSHS.
The Forms Packet must be completed and returned to the team along with check payment in order for your athlete to participate at Stotes (Note: we will NOT be using SportsPlus for Stotes payment). The packet consists of forms and check payment that will be provided at the Forms Turn-In night held April 30 (highlighted in yellow in the packet), along with forms that will be provided at Luggage Check-In on May 14 (highlighted in green in the packet). Please be aware that any prescription medication will require doctor sign-off - please allow time to acquire any necessary signatures. The Stotesbury Information Night Presentation is also attached to this email for additional information.
Sign-up for transportation on the bus:
Lodging
The team will be staying at The Best Western Philadelphia-Pennsauken. We have stayed here in the past and have a good relationship with the hotel. The team has a reserved block of rooms for which lodging expenses are included in the athlete cost for Stotes - there is no need to reserve your athlete's room since they are included in the team block of rooms. We also have a reserved block of rooms available for parents/families/spectators who would like to stay at the same hotel as the team. Please be aware that priority in this block of rooms is given to chaperones - if we have to deconflict reservations to ensure chaperones have a room we will let you know ASAP. If you are unable to reserve a room with our blocked reservation, please reach out to Tara McClure, who assists our team as a travel agent. Her contact information is: taramcclure73@gmail.com. For athletes, rooms will be assigned according to boat and there will be four athletes to a room.
Sign-up for lodging:
Meals
We will provide catered meals to the team which is included in the Stotes cost per athlete. This will include Thursday pasta load at the river, breakfasts Friday and Saturday at the hotel, Friday lunch at the river and dinner at Splitz Bowling Alley, and Saturday lunch at the river. Please know that the team has a private room reserved at Splitz and we have patronized this location in the past - it is a wonderful venue and the team has had a wonderful time here. If your athlete has a dietary concern, please let me know so that I may coordinate with our caterer who can provide for gluten free, etc. with alternative options available. Attending family members may also pre-purchase meals (see the Forms packet).
Volunteer Before Stotes and Food Donations:
Volunteer at Stotes:
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